We asked 50 real estate agencies what they struggle with most. Then we built Habiata.

More than 120 meetings, one pain point: too much manual work, spread across too many tools. Here is what we have built for our customers so far.

Monday, 8:00 AM. A new residence project, apartment or house was listed online before the weekend, and now your inbox is full. 

Dozens of emails ask the same questions about the same units. Leads reach out who have not properly read the listing. Each one needs a reply, new entries have to be created in your CRM, and only some of the people who reached out actually qualify for a viewing. 

By the time the inbox is processed, your morning is gone. Nobody becomes a real estate agent to lose time with the same tasks every day. But still, this is the reality for most.

We asked

Over the last 12 months, we sat down with 50 of Luxembourg's roughly 600 real estate agencies: ranging from solo entrepreneurs to teams of 10+ agents. We also spoke to the country’s largest property developers. Hundreds of calls, meetings, and email/WhatsApp exchanges.

Every time, we asked the same questions: What is your biggest challenge? What slows you down? What part of your job is the most painful?

What we heard most

Few said finding buyers or tenants was their biggest problem. Websites, online marketing, and property portals keep delivering these leads.

Everybody mentioned the busywork behind the scenes. The manual, repetitive workflows. Data scattered across different tools. No time to work on the business, because of working in it.

Some of the main challenges that came up again and again: replying to an endless amount of emails and messages, qualifying leads, updating Excel sheets, improving listings across real estate portals, reporting to property owners, and fulfilling KYC/compliance duties. 

And a lot more.

The underlying problem everybody is facing

The root cause for all of these challenges is not a lack of tools to get the repetitive work done. It is that there are too many of them, which are outdated or were not built for purpose — and almost none of them are connected to each other or automate the different workflows.

Real estate agents themselves are the link between several different inboxes (email, SMS, WhatsApp), the CRM they use, portals they list on, their calendar, and spreadsheets. Not even mentioning calls, viewings and other in-person meetings.

Too many hours get wasted by playing catch-up, manually updating everything, and tracking progress. Every single day. Precious time that could be used to generate new business and advise customers.

What we are building to solve this

We listened closely. We understood that real estate agents and property developers do not need just a better CRM tool or yet another point solution. 

So we started building something different.

Habiata is an AI-powered operating system for real estate agents, and anyone else who is renting or selling properties for a living. It is the one place where all the busywork is taken care of. 

To save time, and unlock more revenue. 

Here is what we have built so far, explained in 52 seconds:

One subscription instead of many

With Habiata, our customers can manage all of their properties, listings, leads, viewings, deals, and documents in one place. Compliance features like electronic signatures and KYC checks are provided by kodehyve, integrated directly in our platform. 

Our AI workspace lets users build dashboards, create marketing materials, and gain insights about their own business. If you are already working with Claude or ChatGPT, Habiata connects to them so you can also manage your agency through your AI tool of choice.

Built for real estate agencies of every size

Solo agents get the assistant they never had the time or the budget to hire. Their inbox, listings, and reminders keep running while they are out in the field, working with their clients.

Bigger agency teams see every lead, viewing, and deal in one pipeline. Leads get scored and tasks are assigned automatically. Owners stay informed, having a clear overview of their business at all times.

Property developers publish whole projects at once. They import every unit with AI instead of entering dozens of apartments one by one. Updates can be done in bulk, synced immediately with all real estate portals.

Audited technology, for work you can't get wrong

Real estate professionals trust us with their inbox, their client data, and their contracts. Here is how we handle that:

• Verified Google access. Habiata passed Google's CASA Tier 2 security assessment, so you can connect your Gmail, Google Drive, and Google Calendar without concern.

• E-signatures that hold up. Advanced electronic signatures under eIDAS, with identity verified by LuxTrust, through kodehyve sign.

• Watermarked images. Every AI-edited photo is labelled in line with the EU AI Act.

• You stay in charge. AI drafts replies and suggests next steps. You decide what gets sent and what gets saved.

• Our MCP connects securely. Connect to other AI tools, no shared passwords or API keys. All actions require user confirmation.

• Hosted in Europe. Our cloud infrastructure, hosting providers, and sub-processors comply with GDPR.

Frequently asked questions

What is Habiata?

Habiata is an AI-powered operating system for real estate agencies. It brings properties, listings, leads, viewings, deals and documents into one place, and takes care of the repetitive work around them.

Who is Habiata for?

Real estate agencies of every size, from solo agents to large teams, and the sales teams of property developers.

Which tools does Habiata replace?

One subscription replaces a separate CRM, task manager, spreadsheets, image editing software, cloud storage and AI assistant. Everything is included, with no add-ons.

Does Habiata work with ChatGPT and Claude?

Yes. Habiata connects to Claude and ChatGPT via MCP, so you can manage listings, contacts and deals from the AI tool you already use. We also have our own ChatGPT plugin.

How much does Habiata cost?

Plans start at €149 per user per month, billed yearly, excl. VAT. Every agency can try Habiata free for 30 days, no credit card required.

Can I switch from my current software?

Yes. Bring your listings, contacts and projects over from your current tool, and our team will assist you with the data import so you can keep working without interruption.

Get started

Want to try it out? The quickest way to start using Habiata is to sign up on our website. Our team will reach out to you as soon as possible: www.habiata.lu 

Referred by an existing Habiata customer? Use their referral code to get one month for free per agent signed for a year.

Have feedback? We still talk to real estate professionals every week, and most of what we ship starts in one of those conversations. Let us know what we should build next! Book a call or email us: contact@habiata.lu